Waybills of Winter

That title sounds like a Trans-Siberian Orchestra song doesn't it? :-)

With the MER convention  and open house in November now in the rear view mirror, I have had some time to evaluate things and plan my next projects. High on the list is to maintain regular Op Sessions. These may only be every 3 months or so, but I think it will be important to move things forward. With what I learned at each session I am able to develop a plan for what needs to be addressed and worked on. These would be things in addition to any regular layout building, i.e. scenery, structures, etc.

First up was some revisions to the waybills. Seeing the guys use them has identified some areas for tweaking. There is a big difference in reading a waybill when you are the layout owner vs. a visiting operator. Destinations for example are most important for the operator to understand quickly. It doesn't really matter what the destination is as long as the operator understands what that tells him to do with the car.

I previously posted about using a color in the upper right hand box to help the St. Johnsbury yard crew classify cars by destination railroad, Orange for MEC, Yellow for LVRC, Red for CP North and Blue for CP/BM South. I added a new color, Purple, for CP 937, hot cars off of MEC RY-2 that go on this train. These arrive in a block and quickly depart. But it should help the crew in breaking down RY-2 when it arrives. 

This boxcar is coming from Augusta ME and heading to Chicago IL. The new purple color code in the corner alerts the yard crew that this car is hot and needs to go on the CP 937 train. This is also reflected in the Instructions section. But why is the To Station showing Montreal and the From Station showing Portland? Read on for details!

I also previously posted about a subtle change to the waybills as far as Destinations were concerned. I thought I would expand on that a little more now that I have been working on that.

When I developed my waybills I utilized the Op Sig database to come up with prototypical off-layout destinations and shippers.While that is fine and interesting to those who care to read the details, one thing I think I made a mistake with was on the routing line, the "To Station Name" box. Having a To routing of Detroit MI for example does not really help a crew or operator understand what needs to happen with that particular car. Does the St. Johnsbury yardmaster put it on the westbound LVRC train, the northbound CP train, or southbound B&M train?

An operational aid for the yardmaster will help tell him that a car for Detroit should go on the CP northbound 904 train. That train is destined for Newport and then Montreal, and the car will eventually be routed to Detroit from there. This aid would be a list of destinations applicable to each train passing through or departing the yard. 

But even something like this could still be unwieldy. What if 5 cars arrived with 5 different destinations, and each one was checked against this list to determine which train the crew should route the car on? It takes too much time to scan a list for Destinations and find the appropriate trains.

I decided it made far more sense to limit all my To Station destinations on the waybills to either the town on the layout where the car will end up, or the destination of the train which will carry that car.

Going back to my Detroit example, the Consigneee box can still list Detroit, but up at the top where the operator looks for the To Station routing it will say Newport VT. Newport is the destination of only 1 train, the CP 904.

Taking that one step further, I am making sure my From Station names are also matching the origin point for the trains. Portland originates the daily MEC RY-2. Not as critical but sometimes it helps for operators to know where a car is coming from. (I can also tell you that it helps me immensely when it comes to restaging the layout!)

An example of a car being delivered on-line is shown below. East St. Johnsbury is on the layout and when that car arrives in St. Johnsbury, the crew will know that all E. St. J cars go on MEC YQ-1.

One further step to help the operators: For all cars destined to an on-line industry, I am highlighting the consignee box. This will help alert the crew that this car is going to be spotted by a local train, another aid for yard crews and also local train crews to distinguish between cars to drop and those to carry through to the destination.

This B&M Covered Hopper will end up at Ciment Quebec, a local industry on my layout. The colors on the waybill help the crews. 1) the Orange in the upper right box quickly tells the CP St. Johnsbury Yard crew that this car will be routed to the MEC, 2) the highlighted To Station Name tells the yard crew that this car goes on the YQ-1, and 3) the highlighted Consignee box will alert the YQ-1 crew that this car will be dropped in E. St. J at Ciment Quebec.

I think these simple changes will help the crews and provide consistency for those that attend multiple sessions. At the St. Johnsbury yard it will be easy to spot destinations on the car card boxes or by looking at the schedule of trains and know for certain that this car belongs in this particular train.